The BoardiGO governance platform is both a productivity tool and litigation insurance. This article explains what this platform is & what its challenges are.

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The BoardiGO governance platform facilitates the organization and running of meetings. It is both a productivity tool and litigation insurance. In this article, Julien Jenoudet, CEO of BoardiGO, explains what this application is, who it is for and what its challenges are.

**What is corporate governance?**

Corporate governance refers to several decision-making entities. It brings together the boards of directors (also called boards), the general assemblies, the supervisory boards, the committees, the sub-committees... It is it which draws the main lines to be followed by the management. It also represents the "G" of the abbreviation ESG to designate corporate social responsibility.

In short, governance is a performance lever. However, today it is subject to two contradictory pressures:

• Regulatory pressure: governance comes up against ever more precise laws and regulations, with which it must comply.

• Productivity pressure: the tasks are numerous, and the teams in charge of corporate governance are not extensible…

We have therefore developed a solution to address these two issues. BoardiGO is an all-in-one tool. It is the only one on the market to manage the governance process from A to Z.

**How does BoardiGO work?**

It is a SaaS software, accessible in web and mobile versions. Many companies still manage their governance manually, even after the acceleration of digital transformation was accepted and welcomed during the pandemic period, **where digitalization proved to be a guarantee of efficiency and performance.**

**The BoardiGO application is initially aimed at corporate secretaries.** They are mandated by the supervisory board or the board of directors to take care of day-to-day governance. They convene meetings, write minutes, forward documents, etc. **This governance backbone can be external** (handled by a law firm, a fiduciary, an accounting firm, etc.) **or internal to a company.** In which case, the responsibility lies with the corporate secretary.

BoardiGO is also designed for board members. It allows them **to access meetings online to easily consult documents, and even to sign or vote live.** Thanks to our work on consistency, data is updated in real time for each of the players. This is a competitive advantage of our product.

**Can you give us other examples of features?**

BoardiGO offers **two types of features to optimize corporate governance**. The first one allows you to improve your performance. We can illustrate this with three examples:

- Our _Scheduling poll_, a module **to save time before meetings**. It is essential to their organization, because it avoids endless email exchanges. From BoardiGO, the _corporate secretary_ simply sends several possible time slots, for which the participants will have to check boxes in the application indicating their availability. Once the answers are received, the corporate secretary chooses a date and time and sends them the meeting invitation. Once the meeting is created with BoardiGO, **it appears in Google, Outlook, etc. calendars**;

- The _document request_ tool is another time-saver. It can be used when documents need to be signed. The corporate secretary must first create a document request in his calendar. Automatically, **an email from BoardiGO requests the signed document to the concerned persons** who must then click on the link provided and upload the expected document. If this is not done in time, BoardiGO sends a reminder.

- Finally, before meetings, our _automated board-pack_ tool is also very important. The board-pack is a single PDF document that contains all the documents shared on the platform before the supervisory board or board of directors meeting. On BoardiGO, as soon as these documents are entered into the system, a **single click automatically creates a board-pack.** The documents are even sorted according to theֹ'agenda of the meeting ;

We have many other features that can be tested during our free trial period.

**What about the second type of functionality?**

It concerns _compliance_. These features have been designed to comply with the _Audit Trail._ They are beneficial, even necessary, for all types of entities, including regulated entities, such as investment funds or banks. The regulator usually wants to know what has been produced in terms of governance. Our _Audit trail_ **offers specific dashboards to trace the past and future of a corporate governance.**

It is even possible to export this governance to Excel. The document records the date of the governance event (_the event_), its type, its title, who initiated it, the directors present and the decisions taken. If in doubt, simply click on a link to find the event in question!

Our clients know that American and European regulations require more and more transparency in order to ensure the proper functioning of the company, but also to prevent fraud. They are also willing to invest in this dimension, as failure to comply with these requirements can result in financial, criminal and reputational penalties that can be far more costly than the investments to meet them.

**To conclude, what do you see as the challenges ahead?**

Our strong growth can be explained by the reality of the market: the equipment rate is very low. We are very often confronted with customers who do not have digital tools. So there is **a lot of evangelization work to be done around digitalization.** The first challenge is to convince them to take this step, and then to choose BoardiGO.

**Then there is the challenge of security**. First of all, **it concerns the security of documents.** As such, BoardiGO is a Microsoft Azure partner and is audited by a third party to anticipate any internal or external attack. As for **the security of our users' identity,** it is preserved by a private cloud that hosts our own high security hardware. 

[ Exclusive Interview with Nicolas Doze from BFMTV](http://ow.ly/ro8750MrE8O) 

CORPORATE GOVERNANCE: THE CHALLENGES OF DIGITALIZATION

BoardiGO: Revolutionizing corporate governance with cutting-edge technology, streamlining administration and enhancing efficiency.

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**Financial IT: Please briefly describe your company’s mission.**

Julien Jenoudet (JJ): BoardiGO is a web and mobile tool that secures and streamlines the board administration process while maintaining compliance. BoardiGO is simple to use for board members and company secretaries, whether in online or hybrid mode. It saves time and adds security. There is a clear and complete audit trail. Its inbuilt electronic signature ensures the validity of votes and signings (being compliant with the eIDAS legislation of the European Union).

**Financial IT:  What product/service are you showcasing at Sibos 2022? What are the key features of the product?**

JJ: We are showcasing the main BoardiGO product, which provides digital solutions to boards, enabling them to work with the highest levels of trust, digital security, and legal protection.

At Sibos 2022, we want to show  how our app employs cutting-edge cryptography and other technologies. BoardiGO seeks to simplify, safeguard, and make transparent corporate governance for all stakeholders, board members, and corporate secretaries. This means that it can make the administration associated with governance more efficient.

We will be showing our built-in and customized templates, signature, and ability to handle any number of board members. There are special features that allow users to schedule a poll, synchronize external calendars, and request documents from members and external users. Additionally, we have developed integrated video conferencing tools for online and hybrid modalities.

**Financial IT: How does BoardiGo help to keep track of the governance process?**

JJ: All of our clients' data and workflows are stored in the European Union, either with Microsoft Azure or in a private cloud managed by us in Luxembourg. We maintain records for five years. By using our search engine, users can get documents and workflows and export their search results to an .xls file. They are able to "tag" the businesses they are managing based on the contract or customer and generate customised dashboards.

**Financial IT: Blockchain technology is known as an industry disruptor. Does BoardiGo use the same cryptography on the platform?**

JJ: BoardiGO employs an asymmetric encryption comparable to the one utilised by blockchains to secure identities, votes, and signatures. However, we do not use blockchain to execute our clients' processes since it would be too expensive and too sluggish, and our clients demand a high level of consistency when they are online and running their boards. In other words, they want to see it immediately when, for example, a board member votes. However, we use a decentralised cloud known as IPFS to ensure that our Certificate Revocation List is always accessible to third parties.

**Financial IT: What Is a Certificate Revocation List (CRL)? How does BoardiGo apply CRL on its platform?**

JJ: The list of revoked certificates pertains to the legitimacy of signatures and votes. When a user is onboarded to the BoardiGO platform, a certificate tied to his/her identity is generated and utilised for signing and voting. Using unique technology in our private cloud, we ensure that only that person can activate the certificate associated with his/her identity. Of course, the eIDAS legislation mandates us to "tell the world" if a certificate is compromised, and we do so by posting the Certificate Revocation List.

**Financial IT: What are the trends that we should expect in governance process technologies in the next 1-2 years?**

JJ:  The key trend is rapid growth. According to Verified Market Research, the global board portal market size is projected to grow from US$2.48 billion in 2018 to US$ 10.43 Billion by 2026, at a CAGR of 20.15% over that period. Integration of cloud-based technologies with board portal software is expected to support market growth during the forecast period.

Of course, you also need to consider what is driving that growth. Remember that a  board portal is a system that encrypts and completes internet-based tasks to facilitate management meetings, communication, and collaboration between the board of directors and directors. In addition, it is utilised to deliver content to the directors via mobile devices or various websites. As cybercrime increases rapidly, the requirement for a secure platform for board meetings has increased significantly.

_Exclusive interview with [Financial IT](https://financialit.net/content/financial-it-interviews-julien-jenoudet-founder-ceo-boardigo-sibos-2022) at SIBOS event._

SECURING AND STREAMLINING BOARD ADMINISTRATION WITH BOARDIGO

The adoption of digital tools for board management is on the rise as companies aim to streamline decision-making and increase efficiency.

DIGITAL TRANSFORMATION STARTS WITH CORPORATE GOVERNANCE

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New digital tools are reshaping the way governance is managed and handled, thanks to the technological acceleration brought about by the pandemic. **The use of digital tools in board management is a trend** that has been gaining momentum for some time now, with many companies choosing to leverage technology to **improve their decision-making processes and overall effectiveness.**

**This means that the digital channel is no longer just a place to access information, but also a place where decisions are made.** As such, it must be considered an integrated part of the governance system. Hence the development of a new generation of tools for board management that allow access to all information in one place, based on the latest technology and with a strong emphasis on security.

**Protecting consumers and businesses from cyber-attacks is one of the European Commission’s top priorities.** Their proposal for a new Cyber Resilience Act aims to protect consumers and businesses from products with inadequate security features by introducing mandatory cybersecurity requirements for products with digital elements, throughout their entire lifecycle.

In corporate governance, cybersecurity is focused on securing data management and protecting identities. **Data is a value-generating asset, but it is also a company’s most valuable security risk.** This risk is mitigated by anticipating (and by simulating) internal and external attacks and by developing robust recovery plans; the right cloud partner is also a must have. Identities and their ability to make decisions, i.e. sign or vote, should be protected by asymmetric cryptography embedded in hardware secure modules (specific hardwares hiding secret keys yet letting legitimate individuals use them).

Data management and identity protection strategies are necessary to ensure legal compliance and long-term profitability, but they are not sufficient. Organizations that want to implement new technologies dedicated to governance management should also **make sure they will be able to perform a proper “track and trace” of their workflows**, a.k.a. the audit trail.

At BoardiGO, we are doing just that. Our customers save time and are more compliant in the most secure environment. We help companies make the best out of their governance.

_This article was written by BoardiGO for [Silicon Luxembourg](https://www.siliconluxembourg.lu/digital-transformation-starts-with-corporate-governance/)._

BoardiGO addresses governance challenges by simplifying the decision-making process, increasing efficiency & reducing cybersecurity threats.

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BOARDIGO TAKES THE STAGE AT SIBOS

Sibos is the world's premier financial services event, attracting top executives and industry experts from around the globe. The event was held in Amsterdam, and one of the most talked about presentations was given by Julien Jenoudet, CEO & founder of BoardiGO.

Jenoudet, who has years of experience in building profitable companies through and now in the field of governance management, took the stage to talk about the challenges facing organizations today and **how BoardiGO's solutions are helping to mitigate the risks associated with governance and cybersecurity**.

**Governance is a critical issue for companies of all sizes, and the increasing use of technology in the boardroom is putting organizations at greater risk of cyberattacks**. The consequences of a breach can be devastating, with sensitive information and business processes exposed to potential harm.

BoardiGO offers an **all-in-one platform** with a set of digital tools that help organizations to **manage governance more effectively** and **mitigate the risks associated with cybersecurity**. The platform provides a centralized repository for board materials, a secure communication channel for board members, and a digital voting & signature system.

Jenoudet strongly believes that companies need to invest in governance management to keep up with the changing landscape of the corporate world. He explained that the rise of digital tools in the boardroom has made it more important than ever to have a robust governance structure in place.

At Sibos, Jenoudet also discussed how BoardiGO's platform helps organizations to streamline the decision-making process and increase efficiency. By providing a secure and smooth-running system, BoardiGO is helping companies to make informed decisions faster, reducing the risks associated with governance and enhancing overall performance.

_Exclusive interview with The Fintech Times at SIBOS event._

BOARDIGO TAKES THE STAGE AT SIBOS IN AMSTERDAM

A well-formed board of directors can be a significant advantage for CEOs looking to drive growth in their company.

Strategically Building a Board: The Five Essential Functions

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A well-formed board of directors can be a significant advantage for CEOs looking to drive growth in their company. Unfortunately, many executives wait until close to an Initial Public Offering (IPO) to establish a board, prioritizing regulatory compliance over strategic vision. But imagine the difference a board focused on growth could make by including individuals with different backgrounds, experiences, and skill sets.

Maximize the potential of your board by selecting key individuals who can perform one or more of the following 5 essential functions through their knowledge and experience:

1. **Mentoring:**
The board of directors can benefit greatly from the inclusion of an experienced business professional who can provide CEO-level guidance on both long-term strategy and day-to-day operations. His / her expertise in financial or operational management can help navigate complex challenges and drive growth by identifying areas for improvement. 

2. **Finance:**
For a successful private funding round or public offering, a board of directors needs a financial expert who helps guide financial performance, secure financing, and develop strategies for budgeting, risk management, and cost control. Look for a background as a CFO or top-level executive in finance, combined with expertise in regulations.

3. **Industry:**
Board members with expertise in your industry, market, or customer base bring valuable specialized knowledge and experience to your company. They can guide and advise in key areas such as sales, marketing, people practices, and technology. These experts can help tackle organizational design challenges and develop strategies for scaling and expanding the business. 

4. **Connections:**
A high-profile executive with a credible reputation who brings specialized knowledge and a strong network of connections could be instrumental in a company's success. They can open doors to new opportunities and introduce the company to potential partners, investors, and customers. A board member with a credible reputation can also enhance the company's image and increase its credibility in the eyes of stakeholders.

5. **Features:**
Board members with valuable functional expertise can greatly benefit an organization. Their diverse backgrounds and experiences allow them to offer a unique perspective, leading to well-informed decisions, improved processes, and innovative solutions to challenges. 

**The Power of a Strong Board and Governance Structure**

Having a well-structured board of directors and clear governance structure from the beginning of a company can be a key factor in attracting potential investors. To demonstrate stability and sound decision-making, it is important to establish a clear governance framework from the outset, showcasing the company's commitment to responsible and effective management. Utilize a sophisticated online tool like BoardiGO can be a valuable resource in this regard, providing a platform for effective governance tracking and enhancing the company's credibility.

**Enhancing Board Performance with Online Governance: The Advantages of BoardiGO**

Online governance has become increasingly important in today's fast-paced and ever-evolving business environment. With the rise of remote work and remote meetings, many organizations have turned to online platforms to manage their board meetings and decision-making processes. Online governance offers numerous benefits, including increased efficiency and cost savings as well as improved collaboration among board members. With online governance tools, such as BoardiGO, board members can access the information they need, regardless of their location, and can easily participate in meetings and vote on decisions. This platform is designed to simplify the [management of board agendas](https://boardigo.com/academy/board-member/article/53), [documents](https://boardigo.com/academy/board-member/article/56), [online meetings](https://boardigo.com/academy/board-member/article/57), [voting, signatures,](https://boardigo.com/academy/board-member/article/59) and [minutes](https://boardigo.com/academy/corporate-secretary/article/50), among other [key functions](https://boardigo.com/academy). 

Additionally, online governance makes it easy for your board to stay organized, communicate effectively, be resilient, make informed decisions and [comply](https://boardigo.com/academy/corporate-secretary/article/51) with regulations and internal/external policies. By eliminating manual processes and reducing the risk of human error, BoardiGO helps your board operate more efficiently and effectively, so you can focus on what really matters: driving the success of your company.

STRATEGICALLY BUILDING A BOARD: THE FIVE ESSENTIAL FUNCTIONS

BoardiGO simplifies the preparation and execution of board meetings by allowing users to easily create and manage agendas, access and share board-packs, conduct online meetings, vote, sign documents...

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**BoardiGO is an all-in-one, easy to implement, easy to use,** must have solution as governance goes online: Agenda, documents & board-packs, online meetings, vote, signatures, minutes, audit trail & more. Its Founder & CEO Julien Jenoudet tells Qorus more about it.

BoardiGO was founded as a response to the challenges faced by corporate secretaries and board members in digitizing their governance. To take on these challenges, they have developed a comprehensive app available web and mobile that **manages board workflows from A to Z in a technologically and legally secure way.**

The traditional way of conducting board meetings was becoming outdated and inefficient, so there was a need for a solution that could **streamline the process and make it more accessible for everyone involved**. BoardiGO is revolutionizing the way board meetings are conducted and making corporate governance simple and secure.

BoardiGO simplifies the preparation and execution of board meetings by allowing users to easily create and manage agendas, access and share board-packs, conduct online meetings, vote, sign documents, and keep track of minutes and audit trails. The platform is designed to meet the **highest standards of security and privacy, ensuring that sensitive information remains protected and confidential**.

Corporate governance is a critical component of any successful business, and it's the BpardiGO’s goal to make it easier and more accessible for organizations of all sizes. **With BoardiGO, companies can now conduct board meetings from anywhere, at any time, and with complete peace of mind.**


_Exclusive interview with [Qorus](https://www.qorusglobal.com/content/18320-newtech-profile-boardigo-making-corporate-governance-simple-and-secure)_

NewTech Profile: BoardiGO - Making corporate governance simple and secure

The successful outcome of this test serves as a testament to BoardiGO's unyielding dedication to providing their clients with a highly secure platform.

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PenTest

BoardiGO's platform **has undergone a comprehensive and rigorous security evaluation** conducted by [Thales](https://www.thalesgroup.com/en)' cybersecurity subsidiary, [Excellium](https://excellium-services.com/services/intrusion-tests/). **Thales is a globally recognized super-specialized security company** known for its innovative solutions and advanced technologies, particularly in the defence and security sectors. With extensive experience in **developing and implementing sophisticated security systems**, Thales has worked with military, government, aerospace, and space clients to provide the highest levels of security.

BoardiGO's platform evaluation was conducted through a Penetration Test (PenTest) using the OWASP Web Security Testing Guide methodology. **The test sought to identify potential vulnerabilities in all aspects of the platform's security that malicious actors could exploit.** Using various attack scenarios, the PenTest was able to simulate real-world conditions and accurately test the platform's resilience to potential security breaches. Despite the test's intense nature, **BoardiGO proved to be exceptionally secure** and successfully withstood the simulations without any significant violations. This successful outcome is a testament to the strength of the platform's security architecture and the robustness of its code.

BOARDIGO'S SECURITY MEASURES FAR EXCEED EXCELLIUM'S RIGOROUS PENETRATION TEST

Making board meetings more efficient not only benefits the board members but also the organization as a whole, allowing them to allocate their resources more effectively and achieve their goals more efficiently.

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Efficiency at its Finest

In the corporate world, time is a precious commodity, and no one knows that better than board members. **[Recent research](https://agb.org/wp-content/uploads/2020/01/AGB_2020_Trustee_Index.pdf)** shows that board members spend an average of **245 hours per year preparing for and attending board meetings**. That's **more than 30 full workdays per year** spent in meetings! As a result, it's essential to make board meetings as efficient and effective as possible.

Here are some tips to help you streamline your board meetings:

**1. Set a clear agenda & stick to it:** Clearly define the topics to be discussed in the meeting and share the agenda with attendees ahead of time. This way, everyone knows what to expect and can prepare accordingly. During the meeting, stick to the agenda and avoid getting sidetracked by other topics. If a new topic arises, consider adding it to the agenda for a future meeting.

**2. Leverage technology:** Adopt digital tools like BoardiGO to streamline the preparation and execution of meetings. It can help keep everyone on the same page and ensure that document sharing and decision making are done efficiently.

**3. Embrace the power of videoconferencing:** By conducting meetings virtually, members can join from anywhere with an Internet connection, freeing them from the constraints of travel and saving both time and money. In addition, videoconferencing is proven to enhance collaboration and communication, making meetings more productive and effective.

**4. Keep track:** Maintaining comprehensive records of board meetings protects organizations from legal and regulatory issues and ensures compliance. Utilizing digital tools to automate this process, organizations not only save valuable time but also enhance their operational efficiency.

**5. Enhanced Security:** Protecting sensitive data is crucial in the face of increasing cyber threats and data breaches, and ensures compliance. Do not hesitate to use tools with advanced security features such as encryption, access controls and multi-factor authentication. BoardiGO excels in this regard and the **[Excellium PenTest certificate](https://boardigo.com/blog/8)** confirms its exceptional safety capabilities.

**Time is indeed money**, and by making board meetings more effective, **you can save both.** As we move towards an increasingly digital future, it's crucial for companies to **invest in their digital transformation** journey and **embrace the many benefits of digitizing corporate management,**  including improved efficiency, better collaboration, enhanced security, and increased agility. This leads to streamlined operations, reduced costs, and ultimately, a boost in growth. BoardiGO can help you make the most of your meetings by providing a comprehensive platform to streamline your corporate administration.

EFFICIENCY AT ITS FINEST: TRANSFORMING BOARD MEETINGS TO SAVE TIME AND MONEY

Managing the governance process can be cumbersome and time-consuming.Fortunately, BoardiGO’s  comprehensive suite of productivity features simplify and automate key processes. 

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Managing the governance process can be cumbersome and time-consuming. Fortunately, BoardiGO’s comprehensive **suite of productivity features** simplify and automate key processes. 

- Assign roles and create groups within your [**Organization**](https://boardigo.com/academy/corporate-secretary/article/37).
- Create and assign [**labels**](https://boardigo.com/academy/corporate-secretary/article/93) to your organization for quick multidirectional references and specific dashboards.
- Implement the most [**advanced governance rules**](https://boardigo.com/academy/corporate-secretary/article/38) and streamline the decision-making process for your boards and committees. 
- [**Create a meeting**](https://boardigo.com/academy/corporate-secretary/article/39) with just a few clicks, invite attendees and set the agenda from your set of templates. 
- [**Use/Create templates:**](https://boardigo.com/academy/corporate-secretary/article/42) Save time on repetitive tasks with BoardiGO's intuitive template feature. 
- Use our [**Scheduling poll**](https://boardigo.com/academy/corporate-secretary/article/40) and propose potential meeting dates. Let the members choose among them and transform into the official meeting date.
- [**Request a document:**](https://boardigo.com/academy/corporate-secretary/article/41) No more back-and-forth emails requesting documents. With BoardiGO, you can request documents directly through the platform.
- [**Reminder:**](https://boardigo.com/academy/corporate-secretary/article/128) Stay on top of your deadlines by managing all your stakeholders with BoardiGO's sophisticated reminder feature.
- [**Automated board pack:**](https://boardigo.com/academy/corporate-secretary/article/44) BoardiGO automatically compiles all necessary documents into one easy-to-read pack built according to your agenda with access to exhibits through links. 
- [**Automated minutes:**](https://boardigo.com/academy/corporate-secretary/article/50) Say goodbye to manual minute-taking. With just one click, all agenda items, comments, and decision outcomes are automatically compiled into a single document. Plus, you can customize the document with your organization's visual identity.
- [**App Web/Mobile:**](https://boardigo.com/getting-started) Access BoardiGO from anywhere, at any time, with our web/mobile app. You can manage your tasks and meetings from your computer or your mobile device.

BoardiGO platform is the ultimate solution for **all your governance needs**, whether you're an executive, a board member, or part of a committee. With BoardiGO, you can focus on making informed decisions and driving your organization forward, while our powerful tools and features handle the rest. 

**Don't let traditional methods slow you down** – join the many satisfied users who have experienced the ease and efficiency of the platform. 

# [**TRY IT FOR FREE**](https://app.boardigo.com/signup)